International Master student

The Process

Every spring (usually mid-June), we receive a
list from Chalmers Student Center with
students eligible for contracts.

It may take a few weeks before you receive
your offer via email.

Important Information

– You will be offered only one apartment.
If you decline the offer, you’ll need to
find housing on your own.

– To increase your chances of getting a
regular apartment outside the Chalmers
system, register in our housing queue.

Limited Rental Period
Master’s contracts are valid for a maximum of
2 years, depending on your study period
(e.g., 6 months or 1 year). You can check
your contract duration under “My Pages”
>”Contract.”

After the Rental Period
If you need housing after your master’s
apartment contract ends, register in our
housing queue to start earning queue
points.

How It Works
– Tenancy contracts are awarded based
on queue points.

– It usually takes 1.5-2 years to receive
your first offer.

– Available apartments are posted on
Tuesdays and Wednesdays.

To boost your chances of securing future
housing, register in both Chalmers’ system
and our housing queue.

Note: This does not increase your chances
of getting a master apartment.

The total rental period is limited to 6 years,
including time spent in a master apartment.

If you continue with a Ph.D., this limit is
extended by 3 additional years. Submit
an employment agreement to confirm your
Ph.D. status.

More about the process

If you are guaranteed housing during your
stay in Sweden from your university, these
are the steps that will follow:

1. We receive a list from Chalmers

By mid June, Chalmers sends us a list of
International Masters Students with
Guaranteed housing. Before mid June we
do not know which students will be on our
list. Chalmers sends a separate list of
students to other student housing
organizations, for example SGS

2. You get an email confirmation

As soon as we get the list from Chalmers, we
will email confirmation about the reservation
“Your reservation of student apartment at
Chalmers Studentbostäder” to the ones on
our list with priority to those of you
studying for 2 years.

3. You get instructions to logon
to My Pages

During the month of June, if you are on our
list and received the above email confirming
a reservation of an apartment, we will create
an account and email instructions to My Pages
login. We will also inform you which Social
Security number/Personal code to use when
logging on to My pages. If you already have
created an account on My pages, it will not
interfere with this offer, just make sure
to use the account details we email
to you.

4. Only one offer

If you get the email, confirming your
reservation, you are guaranteed to get an
offer from us. However, if you decline
or not sign on time, you will not get another
offer. The offer will be given to someone else
and you will have to find accommodation
on your own.

5. When will I be asked to sign
the contract?

It might take a few weeks after you get the
first email before you get the contract to sign.
Exactly what date you will be asked to sign
depends on the move-in date.

Unfortunately, we cannot do anything to speed
up this process since it involves administration
before the previous tenant moves out. As long
as you get the email with the confirmation
that we have reserved an apartment, you can
be sure to get one offer even if the signing
process will be at a later date.

6. Can I prepare anything?

Please make sure to check the spam or
trash on your email account  to not miss
out on our emails. It’s also your
responsibility to make sure to use the same
email address when communicating
with Chalmers Studentbostäder and
Chalmers University of Technology.
We will send our offer to the email provided
by Chalmers University of Technology.

When will you publish the
Master apartments?

The apartments for Master students are
not published on our website. If by July
there are still apartments available, from
when students have declined offers,
we will publish them as Short term
contracts on our web page under the
condition “first come, first serve”.
We do not know if or when this will
happen. Look under Available apartments
/Short term contracts.

What happens if I decline
the offer?

This is a special contract according to
our agreement with Chalmers University
of Technology. Therefore, you will only
get one offer. If you don’t want to stay
in the apartment you have been offered,
by turning down the offer or not signing
the contract on time, you will need to
find an apartment on your own.

How long do I have to sign
the contract?

Normally, you will have a few days to
sign the contract but please do it as
soon as possible. If you do not sign
the contract on time, the offer goes
to another student on the list.

Why shouldn’t I just apply for
an apartment published on
your website?
If you want to decline the offer and
search for another apartment you
will need to search through our regular
queue where it takes at least 1.5 -2 years.
In our regular queue, the one who has
been in the queue the longest
gets the offer.

What if I did not receive an email?
If you by end of June have not received
an email about this from us, it’s because
you are not on the list we received from
Chalmers. You need to contact Chalmers
University of Technology for more
information. They cooperate with other
student housing organizations, which
means you might be on a list given to
another student housing company.

Can I choose in which area I
get the apartment?
Unfortunately, you cannot choose what
offer you will get. It is possible to share
the bigger apartments with a friend.
You will only get one offer. If you reject
it or do not go to My Pages and sign on
time, we will give the offer to
someone else.

Can I choose which apartment
I get?
Unfortunately, you cannot choose which
apartment you get.

How do you select who gets
which apartment?
We received a list from Chalmers University
of Technology that we go through and
randomly select who gets which apartment.

How many people can live in
the apartment?
You can be 2, or a maximum of 3 people in
the same apartment, however, we do not
recommend it since these apartments
are made for one person. Please note that
only one person will be on the contract.

Can I exchange the apartment for
another one?
Masters apartments cannot be exchanged.
If you want to move out, you need to give
7 weeks’ notice.

When is the move-in date?
The move-in date is from the beginning
of August until the beginning of September,
depending on the duration of the contract
for the previous tenant.

Time limitations for master’s
contracts?
The master’s contracts are for a period of
maximum 2 years and they are terminated
in advance (sometimes the contract is for
1 year or 6 months etc. depending on when
you get your contract). After the confirmation
that the contract is complete, you can find
the duration of your tenancy contract on My pages.

Why is the contract terminated
on My Pages?
Since the master’s contracts are for a fixed
period they are terminated in advance as written
above. That is why it says contract terminated
on My pages but note the From and Until date.
For example, from 2021-08-13 until
2022-08-15 (One year).

Can I change the start date for
the contract?
The move-in date is already fixed and settled.
A tenant is living in the apartment until your
contract starts, therefore, there is no possibility
to move in early. The other apartments have
already been offered to other students, and
the same rules go for them, they cannot
change the start or end date of their contract.

After the tenant has moved out, we need
time to arrange the furniture and clean
the apartment properly before you move in.
It is a tight schedule for the cleaners and
our housing hosts to arrange the apartments
on time. That’s why you cannot change
the start date of your contract to an earlier
date. The same goes for those of you who
are arriving later than the start date of
your contract. It is not possible to change
the start date of your contract.

Can I change the end date of
the contract?
It is not possible to extend the contract;
however, you can terminate the contract
with 7 weeks’ notice if you are leaving
ahead of time. 

 

After signing the contract

Should I activate the queue?
When we have offered you an apartment
and you have signed it, we will activate
you in the queue manually, if you are
not activated after you have received
a confirmation, you can activate the
queue yourself by logging on to
My pages and simply click
“Activate here”  below Apartment
queue and follow the steps to activate.
It is your own responsibility to activate
the queue.

If you have activated the queue before
receiving an offer it will not affect the
renting process, just know that you
will need to activate the queue again
after signing a contract.

How do I get 2 points per day
in the queue?
As soon as you get your Swedish social
security number, you need to send us
an email or come to our customer
service office with a copy of your
ID/Passport for us to update
the system. This is important to
get 2 points per day in the queue.

The condition for 2 points per day
is that you are a member of Chalmers
Student Union and the social security
number must be the same in their
system as well as in our system.
If you are not updated, you will
only get one point per day.

After your Master contract terminates
you need to search for a regular apartment.
That is when the 2 points per day will
be useful since it normally takes
1.5 – 2 years to get a regular
apartment in our queue.

After signing the contract you will
get a confirmation from us with
information about the procedure
for collecting keys to the apartment.

Rent

Is the amount on your invoice
not the same as on the contract?
If the amount on your first invoice is
lower than the amount on the contract
it’s because your contract does not start
from the first of the month.  The invoices
are based on the 1^st to end of the month.
From your next invoice, you will be charged
the full amount.

If the amount on your first invoice is higher
than the amount on the contract it’s because
your invoice is for two different months.
This happens if your first contract day is
the end of for example August, you will be
charged for September as well as the days
in August.

The period for the invoice is stated on each
invoice under “Pertains to period”,
for example 2021-08-25 – 2021-09-30.

When is the due date of the invoice?
Normally the due date for the rent is the last
day of the month before your contract starts,
except for your first invoice where you may
get a few days extra to pay the rent on time.
Please check the due date on your invoice
to be sure.

Why is the rent different for
apartments of the same size?
The rent depends on which address
the apartment is situated. Apartments
that are completely new or have been
renovated, or have a better standard,
for example, a bigger refrigerator and
freezer or a toilet that is tiled new
windows, will be more expensive than
the ones of older and or lower standard.

From when do I need to pay rent?
If your contract day starts, for example,
August 1st you will be charged from that
day, regardless of when you pick up the keys.

For how many months do I need
to pay rent each year?
At Chalmers Studentbostäder you pay
for 12 months each year. However,
during the summer period, June, July,
and August, you can sublease the apartment
to someone else. If you want to do that you
have to fill out a form “Application for
sublease during summers” and send it
to us for confirmation. This only applies
to those of you with a Master contract,
Short term contracts do not apply to
this rule, you cannot sublease
the apartment.